Administrator – Richmond, BC (Full-time)

To provide day to day office administration support for Chinese Ministries, International Ministries and Finance areas.


General Office Administration

  • Provide general office support, including stationery, mail room (both inbound and outbound, as well as mass mailing and general break fix;
  • Responsible for procurement, contract and vendor management;
  • Responsible for inventory management, e.g. office supplies, envelopes, paper stocks, blank CDs/DVDs, other blank media and so on;
  • Provide technical support, including phone system, network, office entrance security system, office computer, software and software licensing, office equipment and data backup;
  • Work with Director of International Ministries, Director of Chinese Ministries and Director of Finance to ensure all organization policies and procedures are properly implemented and adhered to;
  • Maintain attendance records, vacation schedules, leave records (including sick day and other leave), OT records, time banked records and working hours records for P/T staff.

Finance Area

  • Manage inventory of assets, supplies and resources;
  • Process annual provincial registration and filing;
  • Keep track of ministry agreements and reports (initial proposal and budget, progress reports, termination reports), prepare supports disbursement and maintain filing;
  • Assist Director of Finance in managing general ledger and accounts payable, including categorize and input entries to G/L and A/P, prepare cheques for payment, reconcile bank accounts, generate simple reports and analysis;
  • As a backup support to process incoming donations and respond to donor’s requests;
  • Perform additional functions as directed by Director of Finance.

Chinese Ministries

  • Manage church relationship records and prepare periodic analysis;
  • Liaise and support production and distribution of fundraising, promotional and communication materials;
  • Take charge of media product master library and product inventory and prepare distribution records and analysis;
  • Web content update
    • Collect data from various ministry heads and update website;
    • Perform translation (if necessary and appropriate);
  • Coordinate with Director of Finance to pay bills and invoices.

International Ministries

  • Communicate with overseas ministry offices per defined schedule to obtain ongoing project updates, ministry updates and prayer requests, and disseminate them to relevant staff;
  • Liaise and support production and distribution of fundraising, promotional and communication materials;
  • Manage inventory
    • Raw materials (e.g. different types of envelopes)
    • Finished products (e.g. brochures, publications, specialty ministry-related books)
  • Distribute tour supplies, materials, and products to staff in other regions;
  • Web content update
    • Collect data from Director of International Ministries and various overseas ministry offices and update website;
    • Perform translation (if necessary and appropriate);
  • Provide other administrative support to International Ministries when needed.


Spiritual Requirements:

  • Born again Christian with solid church/parachurch service experience;
  • Must agree with our organization’s Statement of Faith.

Hard Skills:


  • Accounting training and experience – good understanding of accounting concept, hands on working experience as a bookkeeper;
  • Small to mid-size office management experience, working in a multi locations and matrix reporting environment;
  • Experience in providing technology, office equipment and logistic support;
  • Experience in contract negotiation, vendor management and service level agreement compliance management;
  • Experience in facility management, in multiple offices and locations (including home offices);
  • Experience in implementing changes and enforcing policies and procedures;
  • Experience in structured approach / methodology in problem solving and decision making;
  • Technical Skills
    • Hands on experience in using MS Office products i.e. WORD, EXCEL, POWER POINT, PUBLISHER, ACCESS;
    • Practical experience with Sage 300 ERP or a similar accounting program and other database program.


  • Able to provide hardware, software, telephone system, data network, internet and office equipment support;
  • Working knowledge in security, privacy, disaster recovery, business continuity design, planning, implementation and execution.

Soft Skills:

  • Able to work independently with minimal supervision;
  • Good organization skill, attention to detail, demonstrated experience in working in a matrix reporting environment;
  • Good communication, influence and people skills, demonstrated experience in getting things done without formal authority over stakeholders and contributors;
  • Able to work under pressure and tight deadlines;
  • Good time management skill.

Language Skills:


  • English – Excellent oral, writing and typing skills;
  • Chinese (Cantonese) – Excellent oral, writing and typing skills.


  • Chinese (Mandarin)


  • Other languages

Other Requirements:

  • A valid BC driver license and a reliable vehicle (for infrequent travelling);
  • Able to occasionally lift and/or move up to 25lbs/12kg.

We offer competitive salary with a comprehensive employee benefits package.


How to Apply:

Please submit your cover letter and resume with your salary expectation by e-mail to: Telephone inquiries will not be entertained.  We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

Deadline:  Still open